Adding metadata to items

Background

Metadata allows you to attribute specific properties to items.

Adding metadata to an item is done in two steps:

• First, you select the metadata key(s) that need to be added to the item.
• Then you add the metadata value(s). See Adding metadata values

As an author, you can add metadata to a single item or you can add metadata to several items at once. 

Adding metadata values

In case of:

• numerical metadata: the author has to add a number.
• dropdown metadata: the author has to choose a value in the dropdown list. 
• editable dropdown metadata: the author can choose a value in the dropdown list or add a new value.
• multi-select dropdown: the author has to select at least one value in the checkboxes.
• editable multi-select dropdown: the author has to select at least one value in the dropdown or add a new value. 

  Tip: In case of editable multi-select dropdown metadata, the author can also paste a comma-separated list of metadata values. When saved, the values are added and selected in the metadata key. Values that already existed in the metadata key are simply selected.

Procedure for a single item

Proceed as follows to add metadata to a single item:

1. Go to Authoring > Items.
   Result: An overview of your items appears.
2. Open the item to which you want to add metadata.
   Result: The Item tab is opened. 
3. Open Metadata and click on .
   
   Result: The Select metadata keys pop-up opens.
4. Open the metadata library of your choice and select the metadata key you want to add.
   
   Result: The metadata key is added to the item.
5. Enter or select the correct metadata value for this metadata key. For more information, see Adding metadata values.
   
   Note that in multi-select dropdown metadata you can select multiple values. 
   Result: The metadata is automatically saved. 

Procedure for multiple items

Proceed as follows to add metadata to multiple items at once:

1. Go to Authoring>Items. 
   Result: An overview of your items appears.
2. Select the bulk actions icon .
3. Select the items or folders for which you want to add metadata.
4. Select the metadata icon at the bottom.
   
   Result: The Manage metadata pop-up opens.
5. Select Add or edit metadata.
6. Click to select the metadata keys you want to add /edit.
   Result: The Select metadata keys pop-up opens.
7. Open the metadata library of your choice and select the metadata key(s) that you want to add / edit and click OK.
   Result: You return to the Manage metadata popup which gives you an overview of the changes that will be made. 
8. Add the metadata values that you want to add. For more info, see Adding metadata values.
9. Click Save. 
   Result: The metadata is added to the items.