Background
Metadata are key-value pairs. So all metadata keys (e.g. Difficulty) have a certain value (e.g. Easy, Medium or Hard for the key Difficulty).
The administrator defines the keys, and the author adds these keys to their items and selects a certain value.
Metadata keys that belong together are grouped into metadata libraries, which are also managed by the admin.
Functionalities
Metadata can help you, as an author, in various ways:
- You can show metadata in the item overview in the item bank.
- You can search for items with metadata in the item bank.
- You can filter on items with metadata in a scenario.
Metadata libraries
The metadata is managed by the administrator in metadata libraries.
A metadata library contains metadata keys that belong together. For example, a metadata library for Maths or for Geography.
The administrator:
- creates the metadata libraries
- adds metadata keys to the libraries
- determines in which folders in the item bank these metadata keys are available.
Metadata keys
There are different types of metadata keys:
- Numerical: the author can enter a numerical value
- Dropdown: the author can select one value for the metadata key
- Editable dropdown: the author can select one value for the metadata key and he can add new values.
- Multi-select dropdown: the author can select multiple values for the metadata key
- Editable multi-select dropdown: the author can select multiple values for the metadata key and he can add new values.
Metadata with limited access
Metadata with limited access can only be used by authors who have additional author permissions.
It is the administrator who decides :
- which metadata keys have limited access.
- which authors can use this metadata. Access is granted by means of an additional author's permission. See Adding a role for managing metadata with limited access.
Authors who don't have permission to manage metadata with limited access can see these metadata, but they cannot add nor change metadata keys with limited access.