The interpreterQ Hybrid web application
The interpreterQ Hybrid web application is available at https://interpreterq.azurewebsites.net
Remote participants can use this application to join an ongoing interpreterQ session. They can do that in 2 ways: by logging in to their account, which leads them to a personal dashboard, or by supplying a 6-character session code which they received from the trainer.
The workflow with session codes allows to use the application without any prior user management. The other workflow offers the possibility to schedule sessions up front for certain groups of participants. Administration of accounts and sessions is the topic of this document.
Each organization which uses the interpreterQ Hybrid functionality receives one administrator account which allows to do the (optional) user and session management for the organization.
Log in to the application using the provided administrator email address and password. The following options are available to you as administrator :
- Dashboard : an overview of all upcoming sessions (this screen will mainly be used by session participants, not by administrators)
- Participants : a screen to create and manage interpreterQ remote participants in your organization
- Groups : a screen to organize the remote participants in groups. Interpreting sessions will always be scheduled for one specific group, which can consist of a trainer, remote interpreters, and optionally a remote speaker and remote evaluators.
- Sessions : a screen to schedule upcoming hybrid interpreting sessions for certain groups in your organization
After initial login, it is advised to modify your password through the profile menu in the upper right corner. In case you are administrator for more than 1 organization, this profile menu allows you to move to the management page of a different organization. Similarly, if you are assigned multiple roles, you can change role through this same menu (more details about roles later in this document)
While there is initially only 1 single administrator account available, you as administrator are able to create additional administrator accounts, which will have the same management permissions as you have.
Managing participants
The participants tab
The Participants tab gives you an overview of all configured participants, and allows you to add, edit and delete participant accounts. A participant can have following possible roles :
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trainer |
A trainer can create, schedule and publish sessions for the groups he belongs to. In a hybrid solution the trainer is always present in the local classroom, therefore in general he will not use the web interface during class, instead he will monitor both local and remote students within the local interpreterQ application |
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interpreter |
An interpreter can join a hybrid session remotely and have the same functionality as the interpreter students joining the session locally in the classroom |
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speaker |
A guest speaker can also join a session remotely and will be able to give a live speech, which is being interpreted by the students |
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evaluator |
An evaluator can join a session to listen to both source and a (local or remote) student simultaneously, in order to evaluate the interpretation. |
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listener |
A listener can join a session just like an evaluator, but will only be able to listen to the source or an interpretation. |
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administrator |
An administrator can do the full user and session management of his organization, as described in this document |
Participant creation workflow
A participant can be created by supplying a unique email address and name, and assigning one (or more) role(s).
The account will appear in the list as 'New'. The context menu next to the list item allows to send an invitation to the participant. This serves as a validity check for the supplied participant email address.
When an invitation has been sent, the participant is shown as “invited” in the list :
As soon as the participant confirms his or her email address by clicking the link in the received email, the participant status will change to “confirmed”, indicated with a check mark in the status column.
As the invitation link expires after 1 week, you can always resend an invitation to a participant who has not yet confirmed his account.
Sending invitations can also be done “in bulk”, by selecting multiple participants in the list, and clicking the “Send invitation” button in the header of the participants screen. Even when you select all participants by clicking the checkbox in the header, the invitation will only be sent to “new” participants.
The other options in the participants screen, like editing or deleting accounts, are self-explanatory.
Managing groups
In the groups tab, you can assign each of the participants in your organization to one or multiple groups. It is important to create these groups, as they will be the base for scheduling interpreting sessions: a session is always scheduled for one particular group.
Assigning participants to a group is done by clicking the edit option in the context menu :
Groups can also be duplicated to ease configuration of slightly differing groups.
Managing sessions
In the Scheduled Sessions tab you can schedule hybrid interpreting sessions. Just specify a name, date, start- and end-time, and the group for whom you schedule the session.
After creating a session, it is shown as “scheduled” in the sessions list, but it will not yet be visible in the dashboard of the remote participants. Click the “Publish” option to change the session status from “scheduled” to “published”. At that moment, the session will appear in the dashboards of all participants who are member of the specified group.
When a trainer starts a published session in the interpreterQ application, the session status will change to “in progress” in the web tool, the session will move to the “ongoing sessions” section in the remote participants dashboard, and the participants will be able to join the live session by clicking the “Join” button.
Once the session end time has passed, the session will be shown as “ended”. It is possible at all time to reschedule a session if necessary.
As an administrator you don’t need to be member of any group in order to create or manage sessions. Indeed, you will most probably never join sessions yourself (unless you assign an additional role to yourself as trainer, speaker or interpreter). The dashboard shows you all currently scheduled sessions for all groups in your organization.
Creating, scheduling and managing sessions can also be done by the trainers themselves. However, a trainer can only schedule sessions for groups he or she belongs to.